Rule 9 of Chhattisgarh Store Purchase Rules 2002

Rule 9 of छत्तीसगढ़ शासन भण्डार क्रय नियम , 2002
Inter-Departmental Purchases (एक विभाग द्वारा दूसरे विभाग से क्रय)

Original Text

इन नियमों के अधीन शासन के एक विभाग द्वारा दूसरे विभाग/उपक्रम से क्रय किया जाना वर्जित नहीं है। ऐसा क्रय मूल दरों पर ही होगा।

Visual Summary

Department to Department
Direct purchase between Govt depts is permitted.

Includes Undertakings
Also applies to purchases from Public Sector Undertakings (Upkrams).

Original Rates Only
Transactions must occur at original/cost rates, not commercial market rates.

Summary

Rule 9 acts as an enabling provision that simplifies procurement within the government ecosystem. It explicitly states that there is no prohibition on one government department purchasing goods or services directly from another government department or a state undertaking (Upkram). However, to prevent artificial price inflation or misuse of public funds, the rule mandates that such transactions must strictly be executed at “original rates” (मूल दर), implying the cost price or standard government fixed rate without commercial profit loading.

Key Takeaways

  • No Prohibition: The general restrictions on procurement (like mandatory open tenders) are relaxed for inter-departmental transfers.
  • Scope of Seller: Applies to both other Government Departments and State Undertakings (Upkrams).
  • Pricing Condition: The purchase is valid only if done at “Original Rates” (मूल दर).

Key Analysis

  • ➤ Administrative Efficiency: This rule recognizes that the government is a single entity. Requiring one department to issue a tender to buy goods manufactured by another department would be a waste of administrative resources and time.
  • ➤ Cost Control Mechanism: The phrase “Original Rates” is critical. It prevents internal profit-seeking. For example, if the Forest Department sells timber to the PWD, it should charge the cost of production/extraction, not the market rate that includes a profit margin, ensuring public funds are utilized optimally.
  • ➤ Support for State Undertakings: By explicitly including “Upkrams” (Undertakings), the rule encourages departments to utilize the capacity of state-owned enterprises, ensuring their machinery and workforce remain utilized.

Key Ingredients

  • Buyer Entity: Must be a Department of the State Government.
  • Seller Entity: Must be another Department or a State Undertaking (Upkram).
  • Mandatory Condition: Purchase must be executed at “Original Rates”.

Practical Illustrations

Example 1: Furniture PurchaseThe Education Department needs wooden benches for schools. Instead of issuing a tender to private carpenters, they approach the Forest Department (or its undertaking). Under Rule 9, they can directly purchase the benches at the production cost (original rate) fixed by the Forest Department.
Example 2: Printing ServicesThe Health Department requires printing of forms. They can directly engage the Government Printing Press (another department) to do the work at standard government rates without calling for quotes from private printers.

Process Flowchart

Rule 9: Inter-Departmental Procurement StructurePurchasing EntityGovt DepartmentSelling EntityDept or UndertakingPricing ConditionOriginal Rates OnlyLegal Status: NOT PROHIBITEDDirect purchase allowed without standard tender

Practice Questions

Q: According to Rule 9, what is the primary condition regarding the price for inter-departmental purchases?

  • A. Market Rates
  • B. Discounted Rates
  • C. Original Rates
  • D. Auction Rates
View Correct Answer
Correct Answer: C. Original Rates
Reasoning: The rule explicitly states “ऐसा क्रय मूल दरों पर ही होगा” (Such purchase shall be at original rates only).

Q: Rule 9 permits purchases from which of the following entities without prohibition?

  • A. Private Limited Companies
  • B. Other Departments and Undertakings
  • C. Foreign Entities
  • D. NGOs
View Correct Answer
Correct Answer: B. Other Departments and Undertakings
Reasoning: The rule mentions “दूसरे विभाग/उपक्रम” (other department/undertaking).

Frequently Asked Questions

Is a tender required for purchases under Rule 9?
Generally, no. Since the rule states that such purchases are “not prohibited” and must be at “original rates,” it implies a direct transfer mechanism rather than a competitive bidding process, provided the conditions are met.
What does “Original Rates” mean?
“Original Rates” (मूल दर) typically refers to the cost of production or the standard fixed rate established by the supplying department, without the addition of commercial profit margins or competitive markups.
Does this apply to Central Government departments?
The rule specifically mentions “शासन के एक विभाग” (one department of the government) within the context of Chhattisgarh State Rules. While it primarily targets intra-state departments, specific instructions usually clarify if Central Govt entities are treated similarly (often covered under DGS&D rates or GeM).

Conclusion

Rule 9 serves as a vital facilitation clause in the Chhattisgarh Store Purchase Rules, ensuring that the government machinery operates cohesively. By permitting direct inter-departmental purchases at original rates, it eliminates unnecessary procedural delays and ensures that public money circulates efficiently within the state exchequer without leakage through commercial margins.

Related posts:

  1. Rule 8 of Chhattisgarh Store Purchase Rules 2002
  2. Rule 128 of The General Financial Rules 2017 Pensionary Charges of Commercial Departments
  3. Rule 3 of Chhattisgarh Store Purchase Rules2002
  4. Rule 15 of Chhattisgarh Store Purchase Rules 2002