Rule 11 of छत्तीसगढ़ शासन भण्डार क्रय नियम , 2002
Inspection, Quality Assurance & Payment Liability
Original Text
प्रदानयत सामग्री की गुिित्ता सुनननित् करने के नलये नजस स् थल पर सामग्री प्र दाय की गाइ है िहााँ पर भी ननधायररत प्र नतशत में चयननत गुिित्ता सांस्थाओं से सामग्री का ननरीक्षि कराया जाए। ाआस नस्थनत में प्र दाय स् थल पर ननरीक्षि नननित समय (ाऄनधकतम ाऄिनध 10 ददिस) में पूिय कराया जाएगा, नजसकी नजम्मेदारी क्रे ता निभाग की होगी। समय-सीमा में गुिित्ता ननरीक्षि पूिय न होने की नस्थनत में ऑनलााआन पोर्यल द्व ारा ाईि गनतनिनध को पूिय मानकर ाअगामी प्र दक्रया हेतु प्र करि ाऄग्रेनषत दकया जाएगा।
Visual Summary
Summary
Rule 11 establishes a strict framework for the inspection and payment of goods and services procured by the Chhattisgarh government. It mandates that inspections occur before delivery and assigns joint responsibility for quality to both the supplier and the purchasing department. Crucially, it enforces financial discipline by requiring payments to be settled within 20 days, failing which the department must pay interest. It also introduces an automated efficiency mechanism: if the department fails to inspect goods at the delivery site within 10 days, the system treats the inspection as complete and proceeds.
Key Takeaways
- Pre-Delivery Inspection: Goods must be inspected by the unit prior to dispatch.
- Payment Deadline: Departments must pay bills within 20 days of receiving goods/bills.
- Interest Penalty: Unjustified delays in payment attract interest at prevailing bank rates.
- Deemed Acceptance: Site inspections must be completed within 10 days; otherwise, the online portal automatically treats the step as complete.
Key Analysis
- ➤ Shared Accountability: Unlike many rules that place the burden solely on the supplier, Rule 11 explicitly states that the responsibility for quality standards lies with both the supplier and the buyer department. This prevents departments from blindly accepting goods and later blaming the vendor.
- ➤ Financial Discipline: The provision for interest on delayed payments is a significant protection for vendors (especially MSMEs) against administrative lethargy. It forces government departments to process bills efficiently.
- ➤ Automation of Process: The “Deemed Acceptance” clause (10-day limit) is designed for the digital age (Online Portal). It prevents the procurement process from stalling indefinitely at the inspection stage.
Key Ingredients
- Applicable to both Goods and Services.
- Pre-dispatch inspection is mandatory.
- Direct payment from Buyer to Supplier.
- Payment timeline: 20 Days.
- Site inspection timeline: Maximum 10 Days.
Related Provisions
Practical Illustrations
Process Flowchart
Practice Questions
Q: According to Rule 11, within how many days must the department make the payment after receiving the goods and bill?
- A. 10 Days
- B. 15 Days
- C. 20 Days
- D. 30 Days
View Correct Answer
Reasoning: Rule 11 explicitly states that payment is mandatory within 20 days of receipt of goods and bill.
Q: Who is responsible for the quality standards of the goods received?
- A. Only the Supplier
- B. Only the Buyer Department
- C. Both the Supplier and the Buyer Department
- D. The Quality Inspection Agency only
View Correct Answer
Reasoning: The rule states: “responsibility… will be of the related supplier and the buyer department.”
Q: What happens if the site inspection is not completed within 10 days?
- A. The tender is cancelled
- B. The supplier is fined
- C. The online portal treats the inspection as complete and proceeds
- D. The department gets an automatic extension of 10 days
View Correct Answer
Reasoning: The rule mentions that if not done in time, the online portal will consider the activity complete and forward the case.
Frequently Asked Questions
Does Rule 11 apply to services as well as goods?
What is the penalty for the department if payment is delayed?
Can the department inspect the goods after delivery?
Conclusion
Rule 11 is a critical provision that balances quality assurance with financial efficiency. By enforcing strict timelines for inspections (10 days) and payments (20 days), and by imposing interest penalties on delays, it aims to professionalize government procurement and protect suppliers from administrative bottlenecks while ensuring joint accountability for quality.