Rule 287 of The General Financial Rules 2017 Date of Birth Declaration
Original Rule Text
Visual Summary
Mandatory for new government appointees.
Matriculation Certificate or Municipal Birth Certificate.
Essential for new service or post under Government.
Executive Summary
Rule 287 of The General Financial Rules, 2017 mandates that every individual newly appointed to a government service or post must declare their date of birth. This declaration must be supported by confirmatory documentary evidence, such as a Matriculation Certificate for those with higher qualifications, or a Municipal Birth Certificate or a certificate from the last recognized school attended in other instances, ensuring accurate record-keeping from the outset of service.
In-Depth Analysis of the Rule
Introduction: Rule 287 establishes a foundational requirement for all new government appointees, focusing on the accurate and verifiable declaration of their date of birth. This is crucial for maintaining precise service records, which impact various aspects of a government servant’s career, including promotions, retirement benefits, and other service-related matters.
Breakdown of the Rule:
- Mandatory Declaration: Every person newly appointed to a service or post under the Government is required to declare their date of birth.
- Timing: This declaration must be made at the time of appointment, ensuring that official records are established correctly from the very beginning of service.
- Format: The date of birth must be declared by the Christian era.
- Documentary Evidence: The declaration must be accompanied by confirmatory documentary evidence.
- Acceptable Evidence:
- If the prescribed qualification for the appointment is Matriculation or above, a Matriculation Certificate is the primary document.
- In all other cases, a Municipal Birth Certificate or a Certificate from the recognized school last attended is considered a valid document.
Practical Example:
Consider Ms. Priya, who has just been appointed as a clerk in a Central Government department. At the time of her appointment, she is required to submit her date of birth. Since the minimum qualification for her post is 12th standard (equivalent to Matriculation or above), she provides a copy of her Matriculation Certificate as proof of her date of birth. This document is then verified and recorded in her official service records, establishing her date of birth for all future administrative purposes.
Related Provisions
This rule is closely related to other provisions concerning personnel management and record-keeping within government service:
- Rule 288 of The General Financial Rules 2017 Service Book: Details the maintenance of Service Books, which are critical repositories of a government servant’s personal and service details, including date of birth.
- Rule 286 of The General Financial Rules 2017 Transfer of Charge: Outlines procedures for transferring responsibilities, which often involve verifying records, including personal details.
Learning Aids
Mnemonics
- DOB: Declare On Board with Birth proof.
Process Flowchart
Multiple Choice Questions
1. Who is required to declare their date of birth under Rule 287 of the General Financial Rules, 2017?
- A) All government employees
- B) Only retired government servants
- C) Every person newly appointed to a service or post
- D) Only Gazetted Officers
Show Answer
Correct Answer: C) Every person newly appointed to a service or post
2. What type of documentary evidence is primarily required for date of birth declaration under Rule 287 of the General Financial Rules, 2017, if the prescribed qualification is Matriculation or above?
- A) Aadhaar Card
- B) Passport
- C) Matriculation Certificate
- D) Driving License
Show Answer
Correct Answer: C) Matriculation Certificate
3. When must the date of birth be declared by a newly appointed person under Rule 287 of the General Financial Rules, 2017?
- A) Within six months of appointment
- B) At the time of appointment
- C) Annually during service verification
- D) Upon retirement
Show Answer
Correct Answer: B) At the time of appointment
4. Which of the following is considered a valid documentary evidence for date of birth declaration under Rule 287 of the General Financial Rules, 2017, in cases where Matriculation is not the prescribed qualification?
- A) Voter ID Card
- B) Municipal Birth Certificate
- C) Bank Passbook
- D) Ration Card
Show Answer
Correct Answer: B) Municipal Birth Certificate
5. What is the primary purpose of Rule 287 of the General Financial Rules, 2017, regarding date of birth declaration?
- A) To determine eligibility for promotions
- B) To ensure accurate record-keeping for service matters
- C) To calculate pension benefits immediately
- D) To verify citizenship status
Show Answer
Correct Answer: B) To ensure accurate record-keeping for service matters
Frequently Asked Questions
What documents are acceptable for date of birth declaration under Rule 287 of the General Financial Rules, 2017?
Acceptable documents include a Matriculation Certificate (if the prescribed qualification is Matriculation or above), or a Municipal Birth Certificate or a Certificate from the recognized school last attended in other cases.
Is the date of birth declaration mandatory for all government employees under Rule 287 of the General Financial Rules, 2017?
No, it is specifically mandatory for every person newly appointed to a service or a post under the Government at the time of their appointment.
Key Takeaways
- New government appointees must declare their date of birth by the Christian era.
- This declaration is mandatory at the time of appointment.
- Confirmatory documentary evidence, such as a Matriculation Certificate or Municipal Birth Certificate, is required.
- The rule ensures accurate and verifiable personal records for government service.
Conclusion
Rule 287 of The General Financial Rules, 2017 is a critical administrative provision that underpins the integrity of government service records. By mandating a clear and verifiable date of birth declaration at the point of entry, it prevents future discrepancies and ensures a smooth administration of service benefits and career progression. Adherence to this rule is fundamental for both the individual and the government in maintaining transparent and accurate personnel management.