Rule 131 of The General Financial Rules 2017 Administrative Control of Works
Original Rule Text
Visual Summary
Construction, maintenance, upkeep.
Buildings and allied works.
Execution of functions.
Executive Summary
Rule 131 of the General Financial Rules, 2017, outlines the core components of administrative control over works. It mandates that administrative control encompasses full responsibility for the construction, maintenance, and upkeep of works, ensuring the proper utilization of buildings and allied infrastructure, and providing adequate funds for the effective execution of these functions. This rule establishes a comprehensive framework for managing public works projects and assets.
In-Depth Analysis of the Rule
Rule 131 serves as a foundational principle within the General Financial Rules, 2017, defining the scope and responsibilities inherent in the administrative control of government works. It moves beyond mere oversight to establish a proactive and comprehensive management approach.
Breakdown of the Rule:
- Assumption of Full Responsibility: This clause emphasizes that administrative control is not passive. It requires active and complete accountability for all stages of a work project, from initial construction to ongoing maintenance and eventual upkeep. This ensures that a single entity or designated authority is answerable for the entire lifecycle of the asset.
- Proper Utilization of Buildings and Allied Works: Beyond just creating and maintaining assets, the rule stresses the importance of their effective and appropriate use. This implies a focus on maximizing the utility and intended purpose of government buildings and related infrastructure, preventing misuse or underutilization.
- Provision of Funds for Execution: A critical aspect of administrative control is the financial backing. This point highlights the necessity of ensuring that adequate funds are allocated and made available for carrying out all functions related to the works, from construction to maintenance. Without proper funding, effective control and execution are impossible.
Practical Example:
Consider a government department constructing a new office building. Under Rule 131, the administrative authority for this project must assume full responsibility for its design, construction, and future maintenance. They must ensure the building is utilized efficiently for its intended purpose (e.g., housing specific government functions) and that all necessary funds are provided for its construction and subsequent operational costs, including repairs and utilities. This holistic approach prevents fragmented management and ensures accountability throughout the asset’s lifespan.
Related Provisions
Understanding Rule 131 is enhanced by considering other related rules within the General Financial Rules, 2017:
- Rule 130 of The General Financial Rules, 2017: Original Minor and Repair Works – Defines different types of works, providing context for what falls under administrative control.
- Rule 132 of The General Financial Rules, 2017: Powers to Sanction Works – Details the delegation of powers for administrative approval and expenditure sanction for works, which is crucial for the “provision of funds” aspect of Rule 131.
- Rule 136 of The General Financial Rules, 2017: Conditions for Commencement of Works – Lays down the prerequisites for starting any work, including administrative approval, expenditure sanction, and fund provision, directly supporting the principles of Rule 131.
Learning Aids
Mnemonics:
- FUP: Full Responsibility, Utilization (Proper), Provision (Funds).
Process Flowchart:
Multiple Choice Questions (MCQs)
1. What is the primary focus of administrative control of works under Rule 131 of the General Financial Rules, 2017?
- A) Only financial auditing of projects
- B) Only procurement of materials
- C) Full responsibility for construction, maintenance, and upkeep
- D) Only human resource management
Show Answer
Correct Answer: C
2. According to Rule 131 of the General Financial Rules, 2017, administrative control of works includes proper utilization of which of the following?
- A) Office supplies
- B) Buildings and allied works
- C) Vehicle fleet
- D) IT infrastructure
Show Answer
Correct Answer: B
3. Which aspect is explicitly mentioned as part of administrative control of works under Rule 131 of the General Financial Rules, 2017, concerning financial resources?
- A) Minimizing all expenditure
- B) Maximizing revenue generation
- C) Provision of funds for execution of functions
- D) Seeking private investment
Show Answer
Correct Answer: C
4. Rule 131 (i) of the General Financial Rules, 2017, states that administrative control includes assumption of full responsibility for:
- A) Project planning and design only
- B) Construction, maintenance, and upkeep
- C) Staff training and development
- D) Legal compliance and dispute resolution
Show Answer
Correct Answer: B
5. The scope of administrative control of works, as per Rule 131 of the General Financial Rules, 2017, covers:
- A) Only new construction projects
- B) Only repair works
- C) Both new construction and ongoing maintenance
- D) Construction, maintenance, upkeep, utilization, and funding
Show Answer
Correct Answer: D
Frequently Asked Questions
What does “administrative control of works” entail under Rule 131 of the General Financial Rules, 2017?
It entails full responsibility for construction, maintenance, and upkeep; proper utilization of buildings and allied works; and provision of funds for the execution of these functions.
Is financial provision a part of administrative control as per Rule 131 of the General Financial Rules, 2017?
Yes, the provision of funds for the execution of functions is explicitly included as a component of administrative control of works.
Does Rule 131 of the General Financial Rules, 2017, only cover new construction, or does it extend to maintenance?
Rule 131 covers the full responsibility for construction, maintenance, and upkeep, indicating a comprehensive scope beyond just new construction.
Key Takeaways
- Administrative control of works is comprehensive, covering the entire lifecycle of assets.
- It mandates full responsibility for construction, maintenance, and upkeep.
- Proper utilization of buildings and allied works is a key component.
- Adequate provision of funds is essential for effective execution of all functions related to works.
Conclusion
Rule 131 of the General Financial Rules, 2017, establishes a robust framework for the administrative control of government works. By emphasizing full responsibility, proper utilization, and adequate funding, it ensures that public assets are managed efficiently, effectively, and with clear accountability, contributing to sound financial governance and the optimal use of public resources.