Rule 293 of The General Financial Rules 2017 Due date of Over Time Allowance claims
Original Rule Text
Visual Summary
First day of month following allowance month.
Within 60 days of the due date.
Claim forfeited if not submitted on time.
Executive Summary
Rule 293 of The General Financial Rules, 2017, establishes the critical timeline for submitting Over Time Allowance (OTA) claims for government servants. It mandates that an OTA claim becomes due on the first day of the month immediately following the month in which the overtime work was performed. Furthermore, it imposes a strict 60-day deadline from this due date for the submission of the claim, beyond which the claim will be forfeited. This rule ensures timely processing and accountability for OTA payments.
In-Depth Analysis of the Rule
Introduction: Rule 293 provides clear guidelines for the submission of Over Time Allowance (OTA) claims, aiming to streamline the process and prevent delays. It defines when a claim is considered ‘due’ and sets a firm window for its submission, emphasizing promptness from government employees.
Breakdown of the Rule:
- Due Date of Claim: An OTA claim officially ‘falls due for payment’ on the first day of the month that immediately follows the month during which the overtime work was performed. For example, if overtime is worked in January, the claim becomes due on February 1st.
- Submission Deadline: Once a claim becomes due, it must be submitted within a strict period of 60 days from that due date. This means the employee has approximately two months from the start of the following month to submit their claim.
- Consequence of Late Submission: The rule explicitly states that if an OTA claim is not submitted within this 60-day window, it “shall stand forfeited.” This is a critical provision, indicating that late claims will not be entertained, reinforcing the importance of adherence to the timeline.
Practical Example:
An employee, Mr. Sharma, works overtime in March 2024. According to Rule 293, his OTA claim for March will fall due on April 1, 2024. He then has 60 days from April 1st (i.e., until May 30, 2024) to submit his claim. If Mr. Sharma fails to submit his claim by May 30, 2024, his claim for overtime allowance for March will be forfeited, and he will not be eligible to receive the payment.
Related Provisions
This rule is part of a broader framework governing various types of claims and their submission timelines. Other related provisions include:
- Rule 290 of The General Financial Rules 2017 Due date of T A claim: Specifies the due date and forfeiture conditions for Travelling Allowance (TA) claims.
- Rule 292 of The General Financial Rules 2017 Due date of Leave Travel Concession claim: Outlines the due date and submission timelines for Leave Travel Concession (LTC) claims.
Learning Aids
Mnemonics
- OTA 60-Day Rule: Overtime Timeframe Always 60 Days.
Process Flowchart
Multiple Choice Questions
1. According to Rule 293 of the General Financial Rules, 2017, when does a claim for overtime allowance fall due for payment?
- A) On the last day of the month in which overtime was worked.
- B) On the first day of the month following the month to which the overtime allowance relates.
- C) Within 30 days of the overtime work being completed.
- D) At the discretion of the Drawing and Disbursing Officer.
Show Answer
Correct Answer: B) On the first day of the month following the month to which the overtime allowance relates.
2. What is the deadline for submitting an overtime allowance claim as per Rule 293 of the General Financial Rules, 2017?
- A) Within 30 days of the due date.
- B) Within 90 days of the due date.
- C) Within 60 days of the due date.
- D) Within 120 days of the due date.
Show Answer
Correct Answer: C) Within 60 days of the due date.
3. What is the consequence if an overtime allowance claim is not submitted within the prescribed time limit under Rule 293 of the General Financial Rules, 2017?
- A) A penalty fee will be imposed.
- B) The claim will be processed with a delay.
- C) The claim shall stand forfeited.
- D) The employee can resubmit the claim in the next financial year.
Show Answer
Correct Answer: C) The claim shall stand forfeited.
4. If an employee works overtime in June, when does their overtime allowance claim become due according to Rule 293 of the General Financial Rules, 2017?
- A) June 30th
- B) July 1st
- C) August 1st
- D) September 1st
Show Answer
Correct Answer: B) July 1st
5. Which of the following statements is TRUE regarding overtime allowance claims under Rule 293 of the General Financial Rules, 2017?
- A) The due date is the last day of the month the overtime was worked.
- B) Claims can be submitted anytime within the financial year.
- C) Failure to submit within 60 days of the due date results in forfeiture.
- D) The rule applies only to Gazetted Officers.
Show Answer
Correct Answer: C) Failure to submit within 60 days of the due date results in forfeiture.
Frequently Asked Questions
What is the primary purpose of Rule 293 of the General Financial Rules, 2017?
The primary purpose of Rule 293 is to establish clear and strict timelines for the submission of Over Time Allowance (OTA) claims, ensuring prompt processing and preventing indefinite delays in claiming such allowances.
Can an overtime allowance claim be submitted after the 60-day deadline under the General Financial Rules, 2017?
No, Rule 293 explicitly states that if an overtime allowance claim is not submitted within 60 days of its due date, the claim shall stand forfeited and will not be entertained.
Does Rule 293 of the General Financial Rules, 2017, apply to all types of government employee claims?
No, Rule 293 specifically pertains to Over Time Allowance (OTA) claims. Other types of claims, such as Travelling Allowance (TA) or Leave Travel Concession (LTC), are governed by their respective rules (e.g., Rule 290 and Rule 292).
Key Takeaways
- Over Time Allowance (OTA) claims become due on the first day of the month following the month in which overtime was worked.
- A strict 60-day deadline from the due date is imposed for the submission of OTA claims.
- Failure to submit the claim within this 60-day period will result in the forfeiture of the claim.
- This rule emphasizes timely submission and adherence to financial propriety for government employees.
Conclusion
Rule 293 of The General Financial Rules, 2017, serves as a crucial directive for maintaining financial discipline and efficiency in government operations concerning Over Time Allowance. By clearly defining the due date and imposing a firm submission deadline, it ensures that claims are processed promptly and that employees are aware of their responsibilities in adhering to these timelines. This rule is vital for preventing administrative backlogs and ensuring the transparent and accountable management of public funds.